How to use the Excel Quick Analysis Button

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We can use the Excel Quick Analysis tool to create different kinds of charts. The Quick Analysis tool also features other options like Totals, Charts, Formatting, Tables, and Sparklines. In this tutorial, we will discover how to use the quick analysis tool to create and modify our charts.

Figure 1 – Excel Quick Analysis tool

Using the Quick Analysis Button for Conditional Formatting

  • We will highlight the cells of data we want to analyze
  • We will find the Quick Analysis tool at the bottom of the data. If we don’t find the Quick Analysis tool at the bottom of the data, we can turn it on by pressing Ctrl + Q

Figure 2 – Setting up data for Quick Analysis

  • In the Quick Analysis toolbar, we will click on Formatting

Figure 3 – Using the Analysis toolbar

  • In the Formatting tab, we will select Color

Figure 4 – Selecting Color in the Formatting Tab

  • Alternatively, we can use other options such as Icon Sets

Figure 5 – Selecting Icon sets from the Formatting Tab

Using the Excel Quick Analysis tool to add Chart

  • We will highlight the cells we wish to analyze
  • We will click Charts in the Quick Analysis tool

Figure 6 – Using Charts in the Quick Analysis Tool Bar

  • We can click on the charts displayed in the Charts Tab or select More charts to check other chart options in the Insert Chart window

Figure 7 – Excel Quick Analysis

  • If we pick the first chart, we will have this result

Figure 8 – Insert Chart with Quick Analysis button

Add Sparklines

  • To add sparklines to our data, we will simply select the Sparklines option.

Figure 9- Add sparklines in Excel

  • Next, we will click on the kind of sparkline we want to add to our chart
  • We will select OK.

Figure 10 – Insert Sparklines with Quick Analysis

Quick Analysis tool For Totals

  • If we highlight the range we wish to highlight and click on Totals, we will see functions such as Sum, Count, Average and many more.

Figure 11 – Insert Sum, Count, Average with Quick Analysis

  • In the tutorial, we will click SUM to achieve this result

Figure 12 – Sum with Quick Analysis


  • We can also use the Quick analysis tool to filter, sort or summarize our data. In the Quick Analysis button, we have both the Table and PivotTable options. To convert data to a Pivot Table, we can click on the Table icon and select Blank.

Figure 13 – Insert Pivot Table